Monday, 28 April 2014

Step 7. Manage Your E-mail Wisely


Your mail is a helper and thief because it can steal your valuable time. Make sure it's more your helper :)
E-mail can help you in delivering information and also getting information for your business. It can be a good networking tool when you use in properly:
  • target right people
  • send short and informative mails
  • you tell what you want
  • you show why people need to react
  • people find "what is in it for me" part
  • people see value in saving your contact details
However using e-mail has a good connection with time management. From my experience it can eat away your productive time if you are checking it constantly or keep on replying on all the e-mails popping up straight away. Actually, that's a good strategy to be different and get response to your customer ASAP. Take a different view on that and set up 3-4 times a working day you have a look at your e-mail box and reply all the mails gathered that. Reply to your valuable recipient is pretty much quick as well. On top of that, before replying THINK and spell check. Proven fact that in 97% of the cases we are so much in a hurry to send the mail that we see mistake only after mail is sent. Mistakes in the e-mail are your style and brand :)
As a short tips summary:
  1. stick to your e-mail checking schedule
  2. respond strategically to the important mails first
  3. check mistakes
  4. respond when you feel your response is objective and has all information in it
  5. keep mails in folders to find them quicker
  6. keep Inbox folder e-mail amount max of 25


And some other tips:
Improve your e-mail life with these little-known tools suggested by IT specialists at three of the top e-mail providers.

Gmail: Undo SendDidn’t mean to hit Send? You have 30 seconds to nab back that e-mail. So get a move on!
Yahoo: Disposable Addresses
If you hate giving your e-mail address to random websites, create an alternate address that routes messages to your real in-box. If the spare address gets spammed, you can simply delete it.
Yahoo: Disposable Addresses
If you hate giving your e-mail address to random websites, create an alternate address that routes messages to your real in-box. If the spare address gets spammed, you can simply delete it.
Outlook.com: Sweep
This feature lets you trash every message in your in-box from one sender (say, your ex or Groupon).
Outlook.com: Sweep
This feature lets you trash every message in your in-box from one sender (say, your ex or Groupon).


How-to: Go to Settings, then Labs, then click Enable under Undo Send. Whew!
How-to: Go to the gear wheel in the right corner and click on Settings, then Security, then Disposable Addresses.
How-to: Open one of the sender’s e-mails, click on Sweep at the top of the screen, then hit Delete All From.